Site Council Agenda & Minutes - Monday, August 29, 2016

Agenda  3:30-5:00pm

Welcome, Introductions and Approval of Agenda                             3:30-3:40pm

SMHS Site Council By-Laws Update                                                  3:40-3:55pm

Election of Officers                                                                             3:55-4:10pm

Review PD request for approval                                                        4:10-4:20pm

Update Diamond Grant application                                                   4:20-4:30pm

WASC Action Plan Update                                                                  4:30-4:40pm

SPSA (Single Plan for Student Achievement)                                    4:40-4:45pm

New from Departments and Representatives                                  4:45-5:00pm 

Draft agenda created on August 22, 2016.  Subject to the approval of Site Council at meeting.

 

San Mateo High School                                                                      MPR Conference Room

School Site Council                                                                             August 29, 2016

Attendance:  Barba, Burke, Gelb, Kelly Ma, Jarrett Nelson, Ashley Choi, Thomas Liu-Shao, Dinges, Eddie Wong, Kenneth Chen, Morales, Rahman, Boise, Shiu, Abernathy

Agenda  3:30-5:00pm

Welcome, Introductions and Approval of Agenda                             3:30-3:40pm

Meeting started with introductions. Ms. Shiu provided an overview of the duties of Site Council.  She shared that she asked the SMHS Foundation for an increase of funds from $5000 to $7500 this year.  She also shared that Site Professional Development Funds, which in the past had been funded from $7000-$8000 per year, has been increased to $20,000.  She also stated that she was awaiting clarification from the District on the charges that might have a huge impact on funding, like food expenses, paying teachers PD rate outside of school time, travel, etc.

SMHS Site Council By-Laws Update                                                  3:40-3:55pm

Site Council started with review of the by-laws.  Ms. Shiu specifically reviewed the officers and their roles.  Elections, according to the by-laws will take place at the September meeting, when Freshman representatives have been elected.  She shared that in the past, Senior Class Representatives have been the Co-Chairs with the Principals serving as Secretary and a rotating Recorder.  

By-laws-
Parents-Ms. Shiu has to check with PTO to see if there are parent representatives.
Article II, Section B-Terms of Office- Add” teachers will serve one semester and may serve up to two semesters in one school year.”

Election of Officers                                                                             3:55-4:10pm

None-to take place at second meeting of the year.

Review PD request for approval                                                        4:10-4:20pm

PD Request Form was approved with a couple changes- Learning Teams and a question regarding funding-if cannot be fully funded is there an alternate plan?  It can be shared with the faculty at Wednesday’s meeting.  There is a concern with $20,000 not going as far as expected if paying PD rate outside of school hours. (weekends)
Steinbrecher-Strand C-Best Practices in Assessment for the World Language Class.  5 Saturdays, $400.  There was some discussion of PD rate; however, Ms. Steinbrecher did not include it on her application.  If she were paid for her Saturday time at the PD rate, this would be approximately 10% of our budget.  Motion-Burke, Second-Boise
Giamoni- Restorative Justice Two-day Workshop.  Monday, Sept. 26 and Tuesday, Sept.27-in San Mateo.  $400.  Motion-Dinges, Second-Burke.  

Update Diamond Grant application                                                   4:20-4:30pm

Updated application deadlines.  Suggestion to share out Diamond Grants and explain so that new teachers are aware of the process.  

WASC Action Plan Update                                                                  4:30-4:40pm

SPSA (Single Plan for Student Achievement)                                    4:40-4:45pm

Ms. Shiu announced the Admin Team will prepare a draft to present to Site Council next month.  She shared that the budget line items will need to be more specific than in past years.

New from Departments and Representatives                                  4:45-5:00pm

Senior Class-Senior Sunrise attendance was approx. 185.  Plenty of food.
Junior Class-Two restaurant fundraisers already.
Each class was working on fundraisers and themes for Spirit Halls.

Meeting adjourned at 4:37pm.  Motion-Boise, Second-Rahman